HSPBA: 2023 Professional Fees Reimbursement

HSA is pleased to advise members covered by the HSPBA collective agreement that the application process for funding to cover Health Science Professional Fees for 2023 – negotiated in the recent round of HSPBA bargaining – is now open.

Recognizing that many health science professionals pay out of pocket for mandatory regulatory body fees, and/or voluntary fees to professional associations that help them enhance their ability to maintain current and best practices, for the current year – 2023 – you may submit a receipt for reimbursement to cover the fees related to one professional body of your choice. You are encouraged to submit application for reimbursement for the highest dollar value fee you paid or will pay in 2023.

If you are a member of a different bargaining unit (i.e. BCGEU, CUPE, PEA or HEU), please contact your union directly for funding opportunities.

Read full announcement

November 28, 2023: Reminder Bulletin
February 1, 2024: Reminder Bulletin

Email: @email

HSA members under the HSPBA bargaining unit may apply for reimbursement of their 2023 Professional Fees online.

Apply Here

What you Need to Complete your Application

The application process is exclusively online. In order to make application for reimbursement, HSA requires you to have an email on file with the union. To update your contact information, visit the HSA website form here: https://hsabc.org/contact/member-contact-update-form. Incomplete applications will be rejected.

In order to apply, you will need the following information on hand:

  • A completed digital copy of HSA’s electronic banking information form (a link to a downloadable and form fillable link is provided in the application process)
  • A digital copy (picture or scan) of a void cheque or banking information from your financial institution
  • A digital copy (picture or scan) of the receipt you are applying to claim reimbursement for.  Receipt must be dated between Jan 1 - Dec 31, 2023.

All three documents must be uploaded with your application in order to process. Processing your application may be delayed significantly if any of these are missing. Only one fee may be claimed for reimbursement.

Coming Soon: 2024 Professional Fees Reimbursement

We are in the process of evaluating the utilization of the 2023 Professional Fees Fund last year.  Based on that evaluation we will be able to determine what the reimbursement process will be for the 2024 year.  Once determined we will send an email bulletin with the information and process to all members whose email we have on file as well as updating the information here.

Frequently Asked Questions

HSPBA members are able to apply for reimbursement to cover the fees related to one professional body of your choice. You are encouraged to submit application for reimbursement for the highest dollar value fee you paid or will pay in 2023.

Yes. Members will be reimbursed up to a maximum cap, informed by the fee rates set by regulatory bodies and professional associations.

An employee may deduct annual professional membership dues in computing the income or loss from an office or employment to the extent that they may reasonably be regarded as applicable to that source of income and provided that:

(a) they are annual dues (in contrast with entrance fees) necessary to maintain professional status,

(b) the amount claimed is paid in the taxation year and the employee is not reimbursed or entitled to be reimbursed,

(c) any reimbursement in part would reduce the amount of the claim on Line 21200 – Annual union, professional, or like dues on their personal income tax return.

A small percentage of users are encountering this error when submitting their application on their smartphone. Switching to a computer will resolve this issue, so please try again on a desktop or laptop.

Yes, please. We anticipate up to 18,000 applications for reimbursement; having all the necessary forms submitted together will streamline the reimbursement process.

No, you can only apply for reimbursement of professional fees.